Your students will not be enrolled in a course until you approve their enrollment. It is important to check your course request view regularly to ensure your students get into their first-choice courses. Follow the steps below to view, approve or deny a course request.
- From the Genius home page (https://learn.qvs.qsi.org/Dashboard.aspx) , click the Enrollments tab.
- Next click the Course Requests link in the left margin.
- Click the Get Data button to generate a list of students and their courses.
- Check the box to the left of the student's name and approve (auto-enroll) or deny your student's request. Your student will receive an automated email notifying them of their enrollment approval or their enrollment denial.
How to Approve a Course Request and Designate Payment
1. Navigate to https://learn.qvs.qsi.org/Dashboard.aspx and log in with your credentials.
2. Check your Notifications dashboard widget for any course requests. Click "Requested Courses"
3. Click "Requested Course"
4. Under the enroll column, click the checkbox next to the requested course.
Tip: - Approve – Student Pay: This option will mark the request as WAITING_PAYMENT, and add a charge to the student’s ledger (If no charge is setup, the student will be automatically enrolled). Once the student (or a guardian) logs in and pays that fee, the student will be automatically enrolled in the requested course.
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Enroll – no fee: This option will mark the request as ENROLLED, and automatically enroll the student in the requested course with no fee added to the student or the affiliation ledgers.
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Enroll – School Pay: This option will mark the request as ENROLLED, and automatically enroll the student in the requested course with the fee added to the affiliation ledgers.
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Deny Selected: This option will mark the request as DENIED and will not create an enrollment or a charge.
Alert: For requests that were already approved, users can change who is paying the fee (from School to Student or vice versa) provided the following:
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If the request is WAITING_REVIEW or DENIED, no payee changes are allowed.
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If the request is WAITING_PAYMENT and it is changed to be paid by the school, the charge is moved from the student ledger to the affiliation ledger, and the student is automatically enrolled in the requested course. The course request is also updated to ENROLLED.
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If the request is ENROLLED and the payee is changed, the charge is moved from the school ledger to the student ledger (or vice versa); however, the student is kept enrolled in the course.